Converting your office into a co-working space

SECRETS TO NAILING THE STORAGE PROBLEMS

Converting your office into a coworking space

Everyday we get calls from people asking if we could help them convert their existing furnished office into a co-working space. Normally, when a tenant moves out, the owner is left thinking if they should look to lease it to someone new or dabble into this new world. While many have an open mind about venturing into something new, here are the common misconceptions that we come across (Think of these as a series of questions that leads to unravelling the concept of coworking) :

1. I want to retain the existing layout and design

A co-working space is about collaboration amongst its residents while maintaining a fair level of privacy and giving everyone their private space. Typically, we find that existing corporate offices are designed for large teams that use open desk spaces with very few manager cabins and private offices. While these ratio work for a single occupier, smaller teams require a different design and configuration, so be ready to re-design and re-think the layout. What is good for Sam is seldom good for Peter.

2. Co-working is only about selling by seat

“Ok, instead of pricing by area, I will price it by the seat, anything else?” We often hear this argument, where people reduce co-working to just a different method of pricing – on their mobile calculator apps, working out what’s the equivalent cost per seat. To be fair, this is also the calculation we find most users make before choosing a workspace, but the philosophy behind co-working is not just the arithmetic. Co-working is about creating that ecosystem that allows multiple users to work independently and this requires investment of time and capital by the providers.

3. I need to invest only in high speed internet and housekeeping

Almost every commercial property owner has a team of their own that take care of their property, and they are happy to extend their services for housekeeping and other support functions. Add to that a broadband connection, maybe a backup line too. Is that sufficient? Professional workspace is about accountability – the workspace provider is eventually promising a hassle-free use of their workspace. Adding a touch of professionalism through reputed third-party service providers, or developing a robust internal system to track these is an absolute must. Likewise, investing in backup power, a good leased line with a redundant line, good mobile signal reception goes on to define the seriousness of the venture.

4. I want 5-star pricing

“So, after all this, can I price it at Twenty Thousand for a seat a month?” My answer to that is, would you pay that price if you were the user. While it is great to compare oneself with the best co-working space in the vicinity and to match them on price, its more out of hope than logic. For starters, pricing is a complex function, and eventually what you charge is not just the real estate cost, but the services that are bundled alongside. Then there is size and tenure of the deal, the location premium. Lastly, there is also the brand value of the coworking space you are comparing to – how do people perceive you to be in comparison to that brand?

5. Who is my customer?

As much as we would like this to be the first question that is asked, it is often the last. We now have a product, so who do you think will be interested? A more important part of the problem is – how do I find customers. Well, that’s easy – start with listing on Sneed – it is the best online channel to reach people looking for such ready use offices. Define the type of users you prefer – smaller teams but more customers or a few mid-sized companies. Users are looking at various options, so when they come calling on you, give them very few reasons to reject you – clarity on the terms of use, flexibility to accommodate special needs go a long way in conveying your intentions, and of course be patient!

To sum up, if you have an existing office space and want to convert it into a coworking space, be clear as to why you want to do it – it’s a service led business, not leasing. Determine the type of customers you want to target, the price points you want to play at and work out if the layout and design fulfill the needs. Coworking spaces requires attention to details and day to day issues so have professional teams to handle it and yes work with the best online platforms to ensure you reach out to maximum users.

6 essentials to a good coworking agreement

essentials of a coworking agreement

coworking agreement_1400x500

Previously we examined some of the legal issues you should examine before starting a coworking space. Now we look at some of the aspects of the user agreement that you need to consider.

1. Lease or Service agreement

Be clear about the type of engagement you want with the residents — do you want to sub-lease the property to your residents or you want them to provide the co-working space experience as a service. Sub-leases involve parting with the rights on the property and would need you to have the right to sub-lease on your original agreement, while a services agreement would be restricted to the services provided.

Lease agreements generally give more rights to the lessee (and sub-lessee) with respect to the use of the property and are more difficult to terminate. License agreement on the other hand provide limited rights to the user and does not get any rights on the property. Based on the type of engagement, choose your form of agreement, but clear on the duration of the agreement.

2. Minimum Level of services

A co-working space is more than just the providing some quality workspace. Make sure your agreement includes the details of the number of seats, internet speed, download limits, access to the meeting room etc. Disputes with the users normally arise with respect to additional users, temporary interns etc, so it’s better to have it all covered up front. The users do expect that you will comply by your promises and be prepared to have back up plans to keep your users satisfied. Some users may demand penal clauses for non-compliance of any of the terms, so negotiate hard.

3. Price

It’s all about money, honey! Whether you accept payments via cash, online transfers or via bitcoins, be specific about the charges. If you charge more for high speed internet, or for video conferencing put it in the agreement. Taxes may change over time, so ensure that agreement points it out clearly. If you intend to increase prices periodically, then the agreement should clearly spell out how much and when the escalation will kick in. You can find details of price and amenities on Sneed.

4. Code of conduct

This is a tricky one. People from diverse backgrounds will be working together at your co-working space — different types of businesses, work timing, client visits etc will mean that you will need to set some type of Do’s and Don’ts to everybody their individual space. As the service provider, you may be the person adjudicating on certain small matters, but then there are those that are illegal and requires immediate action — Racist slur, harassment, threatening behavior etc. These are core values around which the co-working space is built and you need to communicate it firmly to the users that violating these would not be tolerated.

5. Insurance

Disasters can strike despite our best efforts, and thankfully there is one way to compensate for any losses that we may suffer — insurance. As a space partner you can insure the assets that you own, but what about the assets brought in the user? If your insurance policy covers all these assets, great, but generally, you would expect them to get their own insurance on their assets. You can facilitate them to get an insurance easily and they would appreciate you for that, but be clear as to your liability in case of any damages due to electrical surge, theft etc. One never hopes to call in the insurance company, but if you have the right policy, at least you can still call them.

6. Breakaway / Termination

When nothing works, terminate the agreement. While most co-workers will break away for reasons other than being unhappy with your services, the agreement needs to codify the terms of termination and the duties and responsibilities of each party when that happens. So typically, you may want to cover issues like the lock-in period before which an agreement cannot be terminated, notice period, treatment of deposit etc. Sure, no one ever wants to read these clauses or wants the other the point to a clause stated here, but your agreement should still have them all.

As the owner of a co-working space, this is the most essential agreement you will sign, so it makes sense to invest a fair amount of time, effort and money to frame the right template. And yes, be aware that the agreement that you sign with each client may differ slightly and you will need to have good way of tracking them. Happy Co-working!

Disclaimer: This blog is for information purposes only and does not constitute legal advise. Service agreements may require you to weigh in multiple factors and you should be drafter with due professional oversight.

Legal Requirements for starting a Coworking space

lease agreement

agreements

Creating a new co-working space seems like a very easy business to start — a prominent real estate, some contemporary furnishing, an active community and you have a winner, right? Well, pause your thought and step back and think what are the legal requirement one needs to comply with.

The Building

Laws relating to real estate differ for every city, especially those involving zoning of residential and commercial spaces. However, there are few broad pointers one needs to be mindful of before you enter a lease for building your co-working space

– Legal Title: A thorough due diligence of the property may cost you money up front, but it is always good to know that the legal title of the property is free of encumbrance.

– Sanctioned Plan: Is the building in which you are planning your co-working space built as per the plan sanctioned by the Competent Authority. Major violations can lead to sealing of the properties or worse demolition.

– Commercial Property: Is a co-working space a commercial business? Well it would seem so, it’s after all the space from where people will conduct their business, so make sure that the building does not violate any of the zoning norms. Likewise, the charges for utilities vary for residential and commercial connections — pay your dues.

– Licenses: Every building needs certain local clearances like those from the Pollution Control Board, Fire safety etc. Do they have all of them in place? Safety of the residents should be of paramount importance, so make sure that the building is well equipped.

– The Lease: Lease agreements may need to be registered with the local authorities for it to have legal sanction. The stamp duty on these leases typically depend on the length of the lease and the rental. The requirement to register may vary across states, so make sure that you have planned for it.

– Sub Lease / Licensing Agreement: What type of co-working space do you plan to build? Will it involve granting long term sub-leases to your residents or only short-term usage. Your lease agreement, along with a host of other clauses, should clearly spell out that you can carry out business of this nature. Make sure the lessor understands your business so that there are no unpleasant surprises later.

The Business

Every business has certain set of compliance that they need to be aware of and comply with. Ignorance of law is not an excuse!

– Registration: State laws will require you to obtain an Shops and Establishment license for your workspace. Also, if you plan to keep the workspace running beyond the normal work hours, or round the clock, you may need consent from the local authorities. Keep them handy when the inspector comes knocking on the door.

– Employment & Labour Contracts: You may not need many employees to help your run your co-working space, but if you exceed the limit under the respective statute, you may need registration (example PF, ESI etc). Keep in mind that even those working on contractual basis may be counted towards some of these laws.

– Tax Registration: Thankfully now that GST has been rolled out, this is the one tax registration that you need to obtain for your transaction taxes. Yes, in addition to this, you will need your PAN, TAN etc for income tax purposes.

– Licenses: Most co-working spaces provide a power back-up that is powered by Diesel Generators (DG). Make sure you have the necessary permission to operate a DG and to store fuel.

User Agreements

Hmm, you crossed the first couple of hurdles, now for the all-important contract with the users. Think that calls for another blog. And while you do that, head over to Sneed and list your space and be discovered by the people looking for a workspace like yours.

Disclaimer: This is not a comprehensive list of compliance that a workspace must follow and does not constitute legal advice. Different rules may apply based on the nature of the lease and the business model adopted. We recommend you seek special legal counsel for all legal compliance.

Effective Marketing Strategies For Your Coworking Space

COWORKING , MARKETING, WORKSPACE

COWORKING , MARKETING, WORKSPACE

Coworking has been around for over a couple of years, but is actually trending in India only NOW. When it comes to finding the best coworking space, your customers are not running pillar to post, searching for one yet!  While that is said, effective marketing of your coworking space includes not just the biblical algorithms that cost money and time. What we have here are some out of the box marketing POAs, where you can make a substantial difference to the number of users walking in within an unfairly short span of time. A recent write up at Shareable talked about the various ways in which popular coworking spaces are channelizing more and more users each day with their unique marketing hacks across the US. Yes, they can be easily incorporated in India as well.

Read on to know more about what we have to share!

1. Target Marketing

Something that is one of the most obvious ways of marketing, but channeled in a complete new avatar. Target marketing is all about not just channelizing your marketing campaigns towards your probable customers, but actually walking out of your comfort zone to speak to people, to listen! One of the best sources of answers to all your questions lies in direct answers from your clients. Go to cafes, offices, public places, communities where people gather to work. Share your ideas, do not just sell your space. Contribute to sharing knowledge on how effectively they can work in an entire new platform. Join them in events and then answer queries on how you got together and what you have to offer. Make a win – win situation for all.

2. Offer Freebies

Nobody is immune to some great freebies. But then, it is not the stationary that is suggested here. A two day free use of your workspace or a couple oh hours extra could be as welcome as a holiday for two (At-least in most cases)!

#COWORKING #MARKETING
Gather your customer attention – effectively!

3. Link In Membership Plans

A great idea towards capturing that regular customer is by offering some economically viable membership plans. When people do come to a workspace, it is often near their residence and backed a strong membership offer, you are certain that they would stay with you for a while!

 

Attractive membership plans are bound to get you STARDOM!
Attractive membership plans are bound to get you STARDOM!

4. Spotlighting Members

A great way of indirect marketing! When you have those weekly, fortnightly or monthly calculations of the best and the most regular user – why not let her know as well? Flash a tweet or a wall post celebrating your most loved and regular user for the week or month. They ought to share that amongst their peers – and there – the name is out!

5. Free Membership to celebs

Might be a go for some, but if you manage to nail it to the T, get a few popular names within the popular segments of corporate genres enrolled within your list of members and watch how traffic pulls in.

6. Virtual Presence

In today’s global business domain when everything is virtual – get in the game as well! Enable social media discussions, organize twitter panel discussions, FB events and groups and attract people on why workspaces are trending. You could be subtle about why you as a space provider is the ideal solution!!

With the virtual world - you can be omnipresent!
With the virtual world – you can be omnipresent!

7. Think Patrons – Think Care

Being a space provider, you need to categorize the your clients or customers. A boon for a freelancer mother – but do you have an option for child care? Ideal work – station for the science olympiad participant  – but do you have the requisites in your private cabin? Perfect workspace for the start-up initiator – what about a quality cable connection?

WORK = PLAY!
WORK = PLAY!

8. Pop – Up Cowork

These days, thinking out of the box is what clicks! So do that. How about having a ‘pop-up coworking zone’ around popular corporate settlements? Provide a temporary office space through quirky tents and colorful desks and watch how just about anybody would love to work on-to-go!

#POPUP WORKDESKS #COWORKING
Making work – FUN!

9. Seminars and courses

Conducting seminars and courses within your coworking space will not just get the word out but also get people accustomed to the amenities provided by you.

10. Map coworking spaces around you

It might sound difficult but then is a sure competitive way to get noticed. Map popular coworking spaces around your city and you get to bank on the trust of your customers!

Try out any or all of the above and watch your business escalate like never before. If you are on a look out for the perfect co-working space for your need, check out Sneed, the ultimate destination for all kinds of workspaces!

Meet all your space needs with SNEED
Meet all your space needs with SNEED

Why Should You Share Your Office?

Why share your office

Why share your office

In the previous blogs, we established that coworking is now a happening trend among many entrepreneurs in India, the same way it is among millions of entrepreneurs around the rest of the world. And ‘that’ is a very good thing!

For the typical entrepreneur, being cooped up in a lonely office cubicle or being confined to the view of the same four walls of one’s home isn’t an idea of a perfect work environment. How can it ever be, if the environment is going to consist of nagging bosses or a television?

If you’re a free-thinker who’s hearing a distant bell ringing in your head while reading these lines, coworking is probably the right choice for you too. Here’s why you should share your office space with similar minds like you, starting right now!

Community
The people you meet at a coworking space are usually entrepreneurs just like you and are likely to share the same views and principles as yours. This helps you create better ideas and get opinions from those who have similar ideologies.

Flexibility in office hours
With a coworking space, you get to come and go as you please.  No more swiping in and out, no more sticking around till the boss leaves, and certainly no more minimum work hours.

Location location location!
With coworking spaces sprouting up like mushrooms all over the big cities of India, you can choose to work from wherever you like. Saving fuel is just the beginning of how beneficial coworking is!

Fuel for the brain

Most coworking spaces come with a pantry. Here, you can treat yourself to some snacks or spruce yourself up with coffee and tea. Combine that with a simultaneous chat with some friendly faces and you’ve got yourself the perfect office environment.

Free of formalities
Unlike permanent offices where you have to put a few months’ worth security deposit down before you can move in, coworking spaces allow easy rental for days, weeks, or months with barely any paperwork.

If this got you excited  about coworking and you need a place to start, try SNEED – The only place you’ll ever want to go to for a coworking space.

sneed logo kushal

Call 080 4098 6060 or visit sneed.in

When Workspaces Partner With IoT (Internet of Things)

#workspaces #IoT

 

#workspaces #IoT

Imagination has always been the key to innovation. Imagination to create, to avoid monopoly of doing things one way, imagination to minimize time investment, to make things extraordinary – innovation through technology! Things that was once improbable are now available at your desk, your office, your home and your kitchen.

Speaking of technology, the internet and it’s role in our daily life cannot be ignored. Be it robotic presence in the form of actual two legged robots in Japan or a simple ‘Siri’ on one’s iPhone that makes things happen without much effort, technology now has an extended presence in our lives. From surfing through the contents that were once found only in the encyclopedias or other chests of knowledge in the humble ‘Google search’ or creating just about anything with the help of Youtube, the role of the internet technology is immense. Connecting people worldwide and wrapping up board meetings via Skype or simply hiring professionals half way across the globe to meet up your requirements, settling payments across the waves of the internet, these are just the glimpse of the world that is now one of the basics or necessities of our daily life.

When it comes to automation playing a role in our workspaces, the Internet of Things (IoT) has set forth its steps within this realm as well.

Defining an Intelligent Workspace

Be it a smartphone, a smart watch, smart glasses or smart data (cloud computing) – an intelligent office has the ability to observe, create, restore and deliver work with the help of man and machine interaction. Being able to monitor any faults in production or getting notified when supplies are running low, being able to navigate your deliveries or to automate your response to clientele, IoT is all about intelligent working.  Incorporating these elements into your workspace tags it as an intelligent workspace.

When IoT Embraces Workspaces!

Although IoT has it’s presence in most of our homes and kitchens, it’s existence in the workspace segment has touched a another level! Speaking of real life examples of IoT in workspaces, there are global companies that have set yet another benchmark in this genre. Glimpses of IoT are as below:

  1. Sensor controlled Curtains and Lights:  The ability to regulate the intensity of lighting a space, room or larger area with the help of mapping technologies allows offices to hire cost effective measures for their ergonomics. Sensors make use of mapping technology of every square foot of space to make informed decisions as to when to switch on or off the lights based on movements in the area. Curtains can be opened or shut based on remote controlled application on one’s smartphone.
  2. iRobot’s AVA500: In collaboration with Cisco, iRobot’s innovation is a robot that, with the help of inbuilt mapping technology, allows users to conduct and participate in video conferences, tele-conferences with a more than ever realistic presence. These iRobots can be used by iPads and phones and have an inbuilt notification system where in they can docked for charging anywhere within the office premises. Thus, bringing a whole new definition to flexibility, iROBOT is the next move in office automation.
  3. Talking Cushions: Inserting chips within cushions is the new thing. They access who is being seated  and based on their needs that are fed into the system, switch on and off lights, fan, air condition etc.
  4. Google glass: Internet connected glass containing camera, microphone and display, revolutionizing the market.
  5. Wifi enabled bell: You might just be thinking about eliminating the reception staff, but not so soon although this one is quite a thing. Answering the door based on your decision after it send pictures of who is at the door.
  6. Smart Notification software: Knows just when to send you notifications based on how you use your devices.
  7. Air quality managers: The temperatures can not only be regulated to remain even or personalized but also refresh the air within the workspace.

Saving things on the server initially felt a little too forthcoming and an almost security breach issue. But with the advancement of technology and the efficiency promised by the names behind it, cloud computing is now the base of all data storage. The freedom it establishes cannot be matched. Whether it is saving important documents or simply sharing valuable data across servers, cloud computing has become the game changer. The ability to grant access to users from any place across the globe, cloud computing enables the much needed freedom.

Whether its a Meeting room or an Event space, monitoring the security of your workspace via your smart phone with various safety devices is only the beginning. IoT has got its presence in every realm of things today. From whiteboards which are wifi enabled to audio visual devices adorned with the internet to create 3D presence felt during meetings, IoT has made its mark on the way technology is influencing our daily work life. Fetching these services at your work premises might sound like a lump-sum investment but when it comes to the rising trend of co-working, workspaces are established with all these facilities and more to wrap the attention of professionals who are in search for their ideal office space.

#IOT #WORKSPACES #SNEED

#sneednow #SNEED #IOT #COWORKING #Workspace #ondemandSNEED a work space aggregator, another innovation in today’s era of creativity meeting technology, is here to assist you with your ideal work space in the location of your choice at the time of your preference. It brings at your service a plethora of ideal meeting rooms, work spaces that are available at the time you prefer while you travel around the city creating innovations!

Training Room? – Check!

Training Room, Workspace

Training Room, Workspace

It is not often that in a world where space needs are vast but their fulfilment scarce you hear about getting exactly what you need! But at SNEED you can hear the drumroll that says just that. With your workspace needs increasing by the change in the work trend, the need for the right kind of workspace cannot be ignored.  This is specially the case when you are in a look out for Training Rooms. When in search, the options thats come before you are are either colleges, hotels, conference rooms, etc., which are either too sharp on your wallets or often not available on weekdays and tag along a surcharge on weekends. At SNEED, we bring to you the largest selection of ideal training rooms that you can book for the hour or day, based on your requirements. Discover the most suitable option, based on your needs, capacity required and book on the go.

SNEED gives you a wide range of options, with listed pictures of what we are offering. Our space partners are wide spread across Bangalore and you could find your Training Room in the area closest to you. You can book the Business Centre or a dedicated Training facility of your choice once you are satisfied with the facilities and have your choice of budget. Thus, no more crunching for time and space when you have all the essentials laid in front of you.

book on he go
A vast selection to choose from!

Why SNEED?

Lets you Book On The Go:

Imagine spending hours surfing for the ideal training room around you, the options available and then running around ticking each one for the facilities they offer, managing and allocating budget, scheduling and re-scheduling to meet the availability? It sounds so tiring, actually doing that? Whew!! To your respite, comes SNEED. We have a collection of Training Room facilities that are located around the city as our space partners and we give you all the information you will ever need for booking one. Be it pictures of the venue, the seating capacity, the hours at which they are available or the budget that you dreamed of. We have it all checked.

Facilities And More:

As if getting the right kind of room wasn’t enough, the Training Rooms at SNEED provide you with all the basic facilities you needed to conduct that ideal training session. Projectors, white boards, flip charts, Wifi, tools, you name it, and it is right there before you. Call it wishful thinking? Nah!!

Budget Pricing:

We have nailed it when it comes to making your wallets happy! Just key in your budget requirements and we will find that ideal Training facility to let you jump start your sessions. A ten seater, twenty or more, we have what you need in the budget you are looking for.

Happy You:

Get more attention and help when you book through us. Our space partners love us too.

So what are you waiting for? It is pointless lingering on to that search bar. We have it all sorted right here so why not just make the most of it. Discover, choose and experience training rooms like never before!

‘Meeting’ Traffic Woes!

Sneed to avoid traffic woes

Is traffic making you old

When thinking about work, a couple of things come into mind – office, time in hand, travel, distance and a simple flash of a nightmare – ‘Traffic’! Be it six in the morning or ten at night, the traffic woes in our city, Bangalore is at a constant spree, if not increasing randomly. With the hike in the population, commuters seem to take to the road at all hours. While some people prefer to stay at the office awaiting the peak hours to pass, some MNCs have given a ‘go’ for their employees to ‘Work From Home’. Although this might sound appealing for some, for others it is more of struggle to work at a personal space. Here comes to the rescue a small but growing trend called ‘Coworking‘. In simple words, forward thinkers who have idle spaces, convert them into income yielding workspaces or offices that allow professionals seekIng solitude or inspiration for work, do just that – ‘WORK’! Finding isolation in a private office space for that project with a closing deadline or seeking to mingle with some like minded professionals for your Startup journey, these coworking spaces are here to stay.

‘Work’ Smarter Towards Your Success Story

You might think that searching for an ideal workspace or office like that could involve time and travel just as much, not forgetting the costs involved. To that again there is a mastermind giving respite, the makers call it SNEED.

At SNEED you can find your ideal workspace, based on your preferences be it time, facilities, fees or the location you desire.

Believe it or not, but Bangalore has developed into a hub for coworking with many workspaces coming up in and around the city. Choosing the right kind, with the amenities you seek can seem quite a task. SNEED helps you take a breather by bringing in all the ideal workspaces to your palm with just one click. With over 3000 and more desks in over fifty unique locations, SNEED offers the widest choice of spaces available. Be it a Private desk for a couple of days or a Meeting room for a few hours, a training facility for a month or an event space for a day, you have it all placed before you in detail with the budget you demand and the facilities you seek.

Meet all your space needs with SNEED
Meet all your space needs with SNEED

Pointers To Effective Time Management

1. Centralised Location:

Booking a space based on your and your team mates location is the key. With SNEED you can choose not just the office workspace you desire but you can also select the workspace based on the location you seem fit. Use this facility to make the most of time in hand by selecting a workspace within area proximity. Yes, all zones at Bangalore are covered!

2. Carry ‘Only’ The Essentials:

“You expect me to leave behind my portable router?”

“What?! I don’t need to carry the stationary? Awesome!!!”

“I can go to my ‘office’ without carrying my computer… That’s like ‘wow’!”

Indeed, you can and should do all or some of the above as most of these coworking spaces and business centers at SNEED offer these and many more services like internet, stationery, computers on rent, etc., at their disposal.

3. Skip A Meal? No Issues:

At many coworking spaces, there are cafeterias that cater to your various taste buds. So if you have skipped a meal in order to save time, that is no problem at all. Be it coffee, tea or a complete snack pack, they have managed to gather that as well.

These are the few many out of the plenty in the bag of the host – SNEED. So if it is traffic woes that is troubling you or the need to get away in peace to get your imaginations running, SNEED has your back!